It's important when creating a document to keep accessibility in mind as it's more difficult to apply after it's been converted to a PDF. Use the following instructions to create documents that can be read and comprehended by everyone.
Learn how to apply styles which increases the readability and functionality of a document, and additional techniques that make Word documents accessible, using the following resources:
- Making Word Documents Accessible handout (PDF) by Fresno State
- Microsoft Word Accessibility Guide by WebAIM
- Create Accessible Word Documents Guide by Microsoft
It's important to add a textual description of images, charts and graphs using the alternate text option. Use the guides below to learn how to add alternative text and make PowerPoint presentations accessible:
For those who cannot perceive color or pictures, a detailed description of the concept is necessary. Use the guides below to learn how to make the contents of a spreadsheet accessible:
- Creating Accessible Excel files by Microsoft
- Excel Accessibility Best Practices by University of Minnesota
- Microsoft Office 2010 / 2013 Accessibility Checker
- Using the Adobe XI Professional Accessibility Checker (PDF)
- Using the Acrobat X Pro Accessibility Checker (PDF)
- Free PDF Accessibility Checker (PAC 2) for Windows
Want to Learn More?
- Adobe's Accessibility Training Resources
- Cal Poly's Best Practices for Creating Microsoft Office Documents
- NCDAE Accessible Document Creation Cheatsheets
For additional assistance on how to create accessible documents, contact us at (573)884-2828.